At Guardian Tax & Accounting companies in the London area often ask us about their responsibilities regarding statutory records. The following is an overview...

It is essential that you keep your company’s statutory records up-to-date. Do not underestimate the importance of these records - they are definitive proof of the company’s legal existence and its members, and include:

  • Register of members
  • Register of directors
  • Register of directors' residential addresses
  • Register of mortgages and charges
  • Register of debentures
  • Minutes of board meetings
  • Minutes of general meetings
  • Directors service contracts

Confirmation statement and accounts

A company’s accounts and confirmation statement (previously annual return) must be filed annually with the Registrar of Companies. Non-compliance will render the company liable to dissolution with liabilities subsequent to the dissolution being the responsibility of the directors.

Penalties

The Companies Act 2006 provides for the Registrar of Companies to charge penalties and fines, including £150-£1,500 penalty for late filing of accounts (the amount depends on the status of the company and the degree of lateness and is doubled if late for two successive years).

Failure to file confirmation statements, annual returns or accounts is a criminal offence which can result in directors being fined personally in the criminal courts.

How we can help

As part of our service to client companies, we undertake on receipt of written instructions to keep the company’s statutory records up-to-date and forward the annual confirmation statement and accounts to the company for approval before submitting them to the Registrar of Companies.

If you are a company in the London area and would like advice about statutory records, Guardian Tax & Accounting can help you.

We’re here to help

Get in touch with us today to arrange a free consultation with a member of our friendly team.

Tel: 020 8445 1228 | Email: info@guardian-ta.co.uk

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Our Office: Guardian Tax & Accounting, 69 High Street, Southgate, London N14 6LD
Tel: 020 8445 1228 - Email: info@guardian-ta.co.uk

Guardian Tax & Accounting is a trading name of Sairides Consultancy Services Ltd, a private limited company, registered in England and Wales under company number 09976058. A list of principals is available on request from our registered office. We are a member firm of the Institute of Chartered Accountants in England and Wales under firm number C005253500

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